Human Resources Specialist, Onboarding

Job Purpose

The HR Specialist - Onboarding will support HR department and is responsible for daily administrative and HR duties. The role will consist of a wide range of support activities within the HR department, including but not limited to recruitment support, record maintenance, people engagement and clerical support. A successful candidate will have baseline HR knowledge, be able to multitask, work autonomously after being given direction, prioritize and provide excellent customer service to employees.

Duties and Responsibilities

• Welcoming newly hired employees and executing the engagement plan throughout the onboarding journey; managing the pre-employment & onboarding process, ensuring a great experience for new employees and a smooth start into their roles.
• Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
• Preparing and distributing bank account requirements and releasing payroll account ATMs.
• Cascade policies and introduce employee handbooks to new hire that explain company operations.
• Create modules and send communication with information about the company, onboarding agenda, dress code, parking options, perks and similar items.
• Hosting onboarding sessions or Conduct New Hire Orientation (NEO).
• Collecting data and updating of employee 201 files; assisting with the coordination, preparation, and distribution of employee documentation to stakeholders.
• Aligning new employees with managers and their team and communicating involvement procedures to all stakeholders.
• Serving as the primary point of contact for managers and newly hired employees on HR concerns.
• Providing reporting and project updates to Operation teams and/or senior management.
• Acting as a subject matter expert on New Hire Onboarding and making recommendations on how to improve process efficiency.
• Ensuring compliance with all processes and maintaining a high level of confidentiality at all times.
• Challenging status quo and proactively identifying process improvements by identifying innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience.

Qualifications

• A minimum of 1 year experience in an HR administrative role
• Ability to work a flexible schedule but primarily mid-shift
• Ability to work successfully and professionally with all levels of employees and management.
• Ability to understand basic technical concepts and explain them in simple terms to new hires.
• Quick learner and has strong work ethic (reliable) with “can do” and collaborative attitude.
• Ability to basic troubleshoot, identify improvements, and make simple decisions independently.
• Strong team player with a results driven approach and who can work with limited guidance.
• Energetic person with strong interpersonal and communication skills, including active listening.
• Fluency in verbal and written communication
• Proficiency in Microsoft Office/Suite.

Working Conditions

• Work Set-Up: Onsite
• Work Schedule: Day or midshift, depending on business need
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: The noise level in the work environment is usually minimal.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.