Legal/Office Secretary

§ Drafting, editing, and formatting legal documents such as contracts, pleadings, letters, and discovery requests.

§ Thoroughly reviewing legal documents for errors in grammar, punctuation, and formatting.

§ Organizing and maintaining case files, ensuring all relevant documents are properly filed and accessible.

§ Scheduling client meetings, depositions, court hearings, and other legal appointments.

§ Preparing and filing necessary court documents according to established procedures.

§ Handling incoming and outgoing legal correspondence including drafting letters and emails.

§ Answering client inquiries and providing basic information about legal matters.

§ Maintaining office supplies and handling other administrative duties as needed.

§ Handling incoming and outgoing calls, taking messages and directing calls appropriately.

§ Welcome clients and greet clients and direct them to the appropriate lawyer.

§ Offer clients and stakeholders tea, coffee, drinks or water while waiting or with lawyers.

§ Answering client inquiries regarding appointments and basic legal matters.

§ Book appointments for lawyers and manage lawyers’ calendars.

§ Maintains client confidence by keeping client/attorney information confidential.

§ Organizing meetings and events.

§ Prepares expense and revenue report by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.

§ Recording daily financial transactions like sales, purchases, payments received, and expenses into accounting software and company database.

§ Processing customer invoices, sending reminders, and managing outstanding debts.

§ Processing supplier invoices, ensuring timely payments, and managing creditor balances.

§ Matching bank statements to recorded transactions to verify accuracy.

§ Coordinate and assist company bookkeeper and accountant to lodge BAS, Super, Annual Tax and any relevant accounting compliance.

§ Accurately record all financial transactions related to client matters, including fees, disbursements, costs, and trust account deposits/withdrawals.

§ Maintain detailed records of all trust funds received and disbursed, adhering to strict trust account regulations.

§ Accurately input financial data into accounting software and reconcile bank statements.

§ Work closely with lawyers to understand client matters, billing arrangements, and any specific financial requirements.

Skills & Qualifications

• Strong attention to detail
• Bachelor’s degree or Legal Secretary Certificate
• Excellent communication skills
• Organizational skills
• Computer literacy
• Proficiency with Microsoft Word, Excel and Outlook
• Time management skills
• Accounting knowledge or background
• Nepali language preferrable as most clients are from the Nepali background

Job Type: Full-time

Pay: $55,000.00 – $75,000.00 per year

Schedule:

• 8 hour shift

Work Authorisation:

• Australia (Preferred)

Work Location: In person

Application Deadline: 19/03/2025