Manager, Office & Travel Management

• The full scope of office and travel management matters in all operating jurisdictions, including budget and cost management.
• Managing the Office & Travel Management team to ensure integrity, teamwork, accountability, and efficiency.
• Establishing a pleasant, safe, and conducive working environment for all employees.
• Serving as a trusted gatekeeper of the Company’s travel policies while maintaining a positive experience for all travellers.

• Managing all office leases, including their negotiation and renewal.
• Coordinating office moves upon expiry of office leases, where required, in operating jurisdictions.
• Overseeing all office renovation and refurbishment projects.
• Sourcing, acquiring, and maintaining office equipment and supplies, to ensure that all office equipment is upkept and in good working condition.
• Establishing and driving adherence to Health & Safety policies and emergency procedures in all offices.
• Maintaining office security through appointed vendors.
• Designating car park lots for all office locations.
• Allocating workstations to employees.
• Managing storage of documents offsite.
• Collating data on electricity and paper usage for accurate ESG reporting.

• Managing business travel, including processes and logistics.

• Ensuring that the travel schedule is updated on the Company Intranet by 6pm Singapore time every Friday.
• Ascertaining that the most effective and economical itineraries are obtained from the appointed corporate travel booking platform.
• Conducting checks to ensure that all members of the Office & Travel Management team adhere to policies & procedures to avoid any potential breaches.
• Collating data on travellers’ travel patterns for management reporting and ESG purposes.

• Managing current team of three direct reports, two of whom are based in Singapore and one in London.
• Motivating team members, conducting performance conversations and reviews, co-chairing weekly team meetings, delegating responsibilities effectively, and serving as effective back-up when direct reports are on leave.

• Planning and organising staff events.
• Overseeing applications and cancellations of corporate credit cards.
• Managing audit checks as required.
• Initiating and driving process improvement projects.
• Adhoc business projects.
• Other tasks as assigned by Reporting Manager, HOD, and/or CEO & MD.

• Minimum 8 years of work experience in Office Facility Management. Prior experience managing Business Travel will be an advantage.
• Diploma in Business Admin or Facility Management related fields.
• At least 5 years of effective team management experience.
• Strong communication skills (written & spoken) in English.
• Independent, detail-oriented, and organised.

If you believe you would thrive in a dynamic, team-based company operating in a global business environment, then we would like to hear from you.

Please send or email, in complete confidence, your full CV, with details of expected remuneration to:

Chief People Officer
79 Robinson Road #15-01
Singapore 068897
Email: recruit@bocaviation.com
Website: www.bocaviation.com