Office Manager

Job description

Do you thrive in a collaborative environment, have a high level of self efficacy, and enjoy helping others? If you answered "yes," Plus One Foundation might be the perfect part time position for you.

Plus One Foundation is a small nonprofit based in Seattle that assists children and adults with neurological conditions to achieve goals through activities that offer education, rehabilitation and training. Working as Plus One's office manager is an exceptional opportunity to work with a world class team while making a difference.

The office manager position is located in Seattle, and has flexible hours, and maximum telework, ideal for someone who desires a flexible schedule. The position will be an independent contractor expecting about 20 hours per week.

Open until filled.

To apply please send a cover email and resume to: admin@plusonefoundation.org

Organization

The Plus One Foundation is a small nonprofit based in Seattle that assists children and adults with neurological injury, disorder, or disease to achieve goals through activities that offer education, rehabilitation, and training. We fund classes, workshops, and life experiences that are proven to assist individuals on their path of rehabilitation and recovery, such as; art and music therapy, therapeutic horseback riding, integrated movement therapy, martial arts, meditation, yoga, and aquatic therapies.

Job Description and Duties

Reporting to the executive director, the office manager is a key member of the professional staff. The responsibilities are varied and often fast-paced to support the executive director and members of the board.

The office manager maintains and coordinates all office and administrative functions and provides support to board members, volunteers, and interns.

Job Essential Functions

• Attends monthly Board meetings and assists with scheduling as needed.
• Coordinates intern and volunteer recruitment, and schedules interviews as necessary.
• Onboard new members and volunteers and manage their experience.
• Work with the Donor Officer to process all donations, make deposits, and facilitate donor appreciation campaigns.
• Assists with technology acquisition.
• Maintains correspondence and databases and coordinates electronic and direct mail communications.
• Serves as an expert for Plus One’s DMS and office systems through continuous training and use.
• Manages paper and electronic archives and files; provides access as requested.
• Receives and prepares grant applications for review by the committee, and tracks grant approvals, and processes.
• Provides support on financial and administrative functions including online banking, reconciliation, and pulling financial reports.
• Manages organization email accounts and responds to messages promptly.
• Manages office including ordering office supplies, buying stamps, sending letters and packages, and general upkeep of office space.
• Facilitates strong communication with volunteers and interns.
• Prepares marketing materials as needed including general flyers, signage, and posters as necessary.
• Maintains Plus One Foundation website and facilitates support with our website host vendor.
• Provides support for special events as necessary.
• Other duties as assigned by the executive director, Chair, and Vice Chair of the Board.

Preferred Skills, Abilities & Knowledge

• Dedicated to the mission of helping those with disabilities.
• Empathy and a positive attitude.
• Strong interpersonal skills and conflict resolution abilities.
• Cross-collaboration and the ability to manage both up and down the organization.
• Excellent time management and organizational skills.
• Excellent customer service works well in a team setting.
• High level of self-efficacy and independence.
• Experience and proficiency with Microsoft Office suite (or comparable), Google Suite, Slack, and office technology.

Schedule & Terms

Office hours are flexible and the position is largely remote. You must be in Seattle or reliably commute to Seattle for special events and administrative tasks as needed. The work environment is ideal for someone that desires a flexible schedule.

Meet weekly and as needed with the executive director and volunteers.

Responsible for assisting with surge activities and events often outside of normal work hours.

Compensation is $22/hour. This is a part-time, contract position; benefits are not available.

Pay: $22.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Seattle, WA 98119