Operations And Finance Specialist (Hybrid Setup)

The Operations & Finance Specialist plays a key role in ensuring the smooth execution of TrainingPH’s financial, administrative, and operational functions. This position supports the end-to-end flow of finance, compliance, and training operations—enabling the organization to deliver high-quality learning programs with efficiency, accuracy, and compliance.

The role requires a detail-oriented and proactive professional who can manage financial records, billing, and regulatory requirements while providing reliable administrative and logistical support for training sessions, workshops, and consulting engagements.

Finance & Accounting Operations

• Prepare, review, and maintain accurate financial and accounting reports.
• Manage billing, invoicing, and collection processes for training programs and consulting engagements.
• Record payments, monitor accounts receivable, and ensure timely follow-ups.
• Maintain organized financial documentation for audit and reporting purposes.
• Coordinate with management on financial tracking and operational cost monitoring.

Compliance & Regulatory Support

• Ensure compliance with local and national government requirements (e.g., registrations, permits, reportorials).
• Assist in processing regulatory documents and compliance submissions.
• Maintain updated records of compliance-related files and deadlines.

Administrative & Operations Support

• Provide administrative support for training sessions, workshops, and company events.
• Coordinate logistics, documentation, and operational requirements for both in-person and virtual programs.
• Prepare and organize contracts, forms, and internal operational documents.
• Support internal coordination across teams to ensure smooth day-to-day operations.

Special Projects & Continuous Improvement

• Assist in special projects and process improvements as assigned by management.
• Contribute to improving internal systems, workflows, and documentation.
• Provide reliable operational support to leadership and consulting teams as needed.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• At least 1–2 years of relevant experience in finance, accounting, or administrative roles.
• Working knowledge of accounting principles, billing processes, and government compliance.
• Strong organizational, documentation, and time-management skills.
• Proficient in MS Office (Excel, Word, PowerPoint); familiarity with accounting software is an advantage.
• Strong communication and coordination skills.
• Ability to work independently and collaboratively in a hybrid work setup.
• Must have a reliable internet connection for remote work.

Employment Details

• Employment Type: Full-time, Permanent
• Work Setup: Hybrid / Remote-enabled

Job Type: Full-time

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion
• Work from home

Application Question(s):

• Do you have experience doing LGU compliances such as Business Permit processing, BIR processing etc?
• What made you decide to leave your current/previous job?
• What are the common issues that you've encountered in operations?

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Preferred)
• Finance Admin: 2 years (Preferred)

Location:

• Quezon City (Preferred)

Work Location: In person