Part Time Office Administrator

General Office Administration

• Ensuring franking machine credit is up to date and labels are in stock.
• Opening and checking mail each morning
• Logging all cheques / cash on CRM
• Ensure staff contact list is updated
• Ensure stationary cupboard is up to date and liaise with staff with stationary requirements.
• Manage refreshments for those attending meetings and ensuring Kitchen staples are in stock (Milk, tea, coffee)
• Manage the boardroom booking calendar
• Ensuring the kitchen is kept clean and tidy.
• Responsible for Info@jaccandjill.ieand follow up with relevant colleagues
• Responsible for bringing post to the post office at the end of their working day.

Retail

• Sending out merchandise for retail
• Supporting retail business needs during busy periods.

Nursing department

• Sending out packs for family supports when required
• Forwarding information to Nurse managers when contacted.
• Scanning time sheets and reports to Family supports when needed
• Supporting Nursing Admin Team as needed during busy periods.

Fundraising department

• Assisting Fundraising Admin with fulfilling and sending packs
• Supporting Fundraising Admin as needed in busy periods e.g wedding favours, thank you letters, CHY forms, community favours

The successful candidate should have the following skills and competencies;

• Previous experience in a similar role is essential.
• Excellent interpersonal and communication skills.
• Time management skills
• Ability to multi-task.
• Ability to work with tight deadlines.
• Strong administration skills
• Proficient in MS suite including strong excel skills are essential.
• Clean full drivers licence and access to their own car

Please note - This role is a part time, permanent position. 25 hours per week, Monday to Friday based in the office.

Job Types: Permanent, Part-time

Pay: €20,000.00 per year

Benefits:

• Additional leave
• Bike to work scheme
• Company pension
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: JJ03