Payroll Support Assistant

Department: Finance and Administration Shared Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0

Review of Applications Begins

February 2, 2026; open until filled

Special Instructions to Applicants

To be considered for this position, submit a complete application that includes an online application and a resume showing how you meet the minimum and preferred qualifications, and describe any transferable skills you may have.

Department Summary

Finance and Administrative Shared Services (FASS) is a strategic shared services hub within the Administrative Services portfolio. FASS specializes in providing comprehensive administrative support to departments within the Vice President of Finance and Administration's portfolio as well as the President's portfolio. The department is committed to offering a seamless, full-service experience in business operations and human resources functions.

FASS is dedicated to fostering strong campus partnerships and delivering exceptional functionality, expertise, efficiency, and service to its clients. The units supported by FASS represent diverse, large-scale business enterprises, encompassing over 1,400 employees and managing a combined operating budget of approximately $200 million.

The FASS Human Resources and Payroll group is dedicated to providing superior customer service and creating partnerships with our colleagues and customers to ensure that HR and payroll needs are fulfilled to the highest standards. The Payroll team is responsible for responding efficiently and accurately to a wide range of payroll inquiries and needs. The Human Resources team provides full cycle recruitment services, as well as guidance and support for employee onboarding, performance management, and a broad array of employee relations and personnel topics.

Position Summary

The Payroll Support Assistant provides support across multiple administrative functions, with a primary emphasis on general payroll and timesheet tasks. This position evaluates payroll-related documentation to maintain accuracy in support of the FASS Payroll operation. The Payroll Support Assistant carries out responsibilities and decision making with a commitment to confidentiality and professionalism, ensuring smooth, efficient and compliant payroll operations.

The Payroll Support Assistant communicates regularly with both internal and external institution staff over the phone, and through written correspondence. The purpose of these communications is to provide or request information, respond to questions and complaints, and determine the nature of services to be provided. Additionally, the Payroll Support Assistant explains and applies relevant state and federal laws, rules and regulations, as well as institutional policies and procedures.

This position works as a member of a team while frequently performing tasks independently. The Payroll Support Assistant may make decisions about the best method and materials necessary to perform a particular task and may also determine priorities within their own scope of work to assess customer needs and respond to those needs.

The Payroll Support Assistant acts independently while following FASS-Payroll procedures and receives general supervision by the Assistant Payroll Manager (FASS). A performance appraisal is conducted annually.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Professional Competencies

• Perform duties that actively advance and support the mission of the department and university.
• Maintain a safe and safety-conscious workplace.
• Promote a respectful workplace and model a positive and proactive attitude.
• Uphold and model the highest ethical standards.
• Collaborate effectively with diverse internal and external teams to create effective relationships for problem solving and positive interactions.
• Prioritize tasks and meet strict payroll deadlines while ensuring timely completion of work.
• Enter and verify payroll data with a high level of accuracy, identifying and correcting discrepancies promptly.
• Ability to provide responsive and helpful support to employees regarding payroll issues.
• Protect sensitive employee information and maintain confidentiality with discretion and professionalism.
• Proficiency in spreadsheets or related software for payroll reporting.
• Communicate clearly and effectively in both verbal and written formats

Preferred Qualifications

• One year of experience in payroll processing.
• Experience with payroll systems and software such as digital time-keeping systems (e.g., UKG, ADP, Workday)
• Experience with labor laws and collective bargaining agreements.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.