Permit Coordinator

Job Title: Permit Coordinator

Location: Elkridge, MD

Reports to: Corporate Logistics Manager

FLSA Status: Salaried Exempt

Company Overview:

W.O. Grubb is the leading provider of crane rental in the Mid-Atlantic United States. W.O. Grubb was founded in the 1960’s with a basic concept, which was to provide high quality services, equipment, manpower and superior responsiveness to our customers. Grubb is one of the largest family owned and operated crane rental companies in the nation. Multiple locations serve Virginia, Maryland, North Carolina, and surrounding states with crane rentals and service.

Description Summary:

The Permit Coordinator assists in the administration and coordination of the entire fleet of commercial motor vehicles for the company. He/she monitors the issuing of permits for Motor Carrier purposes. This individual typically works under limited supervision and is expected to work as long necessary to perform his/her job responsibilities.

Responsibilities

• Receives and compiles fuel reports.
• Files the International Fuel Tax Agreement (IFTA) for licenses and stickers every 90 days on all equipment, travel, and diesel fuel used for entire organization.
• Files the Highway Use Tax (HUT) on tractors that travel (loaded & unloaded) miles every 90 days.
• Compiles and files personal property taxes for vehicles, fuel, and equipment used in each state and for every branch.
• Files and distributes HazMat licenses and maintain recordkeeping for all branches.
• Files Motor Carrier reports annually on all equipment and travel by all company vehicles.
• Monitors the alert of new requirements for licenses, mileage, vehicle identification and title numbers.
• Notifies the Department of Motor Vehicles, log, and assign a unit number upon any purchasing/changes/sale of equipment.
• Other duties as assigned by the Corporate Logistics Manager which are consistent with the general requirements and qualifications of the position.

Knowledge, Skills, and Experience

Essential:

• Knowledge of DOT policies, practices, guidelines, taxes, and licensing.
• Skill in customer service.
• Skill in using computers and standard software applications and specialized permitting software.
• Must be proficient with Microsoft Word and Excel.
• Must have proficient oral and written communication skills.
• Possess a minimum of a high school diploma or equivalent.
• Must be able to pass a drug test, background check, and fit for duty test.

Desired:

• Prefer candidates with at least a bachelor’s degree and 5 years of Transportation experience.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Ability to Commute:

• Elkridge, MD 21075 (Required)

Work Location: In person