Personal Assistant

Job Overview:
We are seeking a dedicated Personal Assistant to provide administrative support to our team. The successful candidate will assist in managing schedules, handling correspondence, and ensuring the smooth running of day-to-day operations.

Responsibilities:
- Organising and maintaining diaries and making appointments
- Handling incoming calls, emails, and other communications
- Conducting data entry tasks with precision and accuracy
- Managing office supplies and equipment
- Assisting with clerical tasks as needed
- Proficient in using Google Suite for various tasks
- Utilising QuickBooks for financial record keeping
- Demonstrating excellent phone etiquette when interacting with clients and colleagues

Qualifications:
- Proven experience in an administrative or personal assistant role
- Strong organisational skills with the ability to prioritise tasks effectively
- Proficiency in office management systems and procedures
- Excellent typing skills and attention to detail
- Ability to handle sensitive information with confidentiality
- Strong administrative and clerical skills

If you are a proactive individual with exceptional organisational abilities and a keen eye for detail, we invite you to apply for this rewarding Personal Assistant position.

Full/Part time - PA (all rounder) required - Park Royal, London NW10

An intelligent, hardworking and honest person is required to work in a serviced Office as a Office Assistant. The duties will include:

1. Answering the telephone and taking messages

2. Collecting details from clients and Employees

3. Print out emails enquiries and assist with recruitment

4. Liasing with all employees and students

5. Uploading pictures onto websites

6. Preparing recruitment

7. Making appointments and arrange dates for students

8. Maintaining the office diary

9. Coordinating appointments and meetings

10. Maintaining office files, databases and accounts

11. Sending letters to clients with updates on transactions in progression

The suitable candidate will be expected to work part time or full time and must be familiar with word, excel etc.

Responsibilities

• Ensure office and working areas are kept in a professional manner
• Liaise with Venues and assist with clients matters where necessary
• Rotas
• Meet and greet clients
• Manage daily post
• Answering telephone calls and ensuring messages are forwarded and recorded correctly
• Managing electronic document storage

Skills & qualities required

• Speak perfect English, orally and grammatically
• Competent mathematically
• Attention to detail
• Highly responsible and dependable
• Able to use Microsoft Office and proficient in a computer environment
• Familiar with social media

So should I apply?

• Strong Communication Skills – verbal and written
• Ability to multi-task and to work under pressure
• Strong sense of ownership and ability to work alone
• Capability to deal with high profile clients in a professional manner
• Excellent understanding of customer service and its delivery
• A pro-active approach to problem solving
• Exceptional time management and organizational skills
• Are you fun, energetic, bubbly, smart in appearance, super-organised, tenacious (does not take no for an answer), driven?
• Do you have good attention to detail?
• Are you brave enough to use your initiative?
• Can you multi-task?
• Are you confident on the telephone?
• Are you prepared to work from and manage a small not glamorous start-up office and take on whatever arises to support the personal and business life of a busy entrepreneur?

As Personal Assistant you will provide administrative support to the Managing Director, including excellent organisation skills, pro-active diary management, drafting and preparing correspondence and communication, maintain filing systems and collating reports, as well as meeting and greeting guests on behalf of the company.
Reporting into the Managing Director you will be required to provide a comprehensive, confidential support and will assist in key projects and other ad hoc activities to ensure an effective operation.
This role offers an exciting opportunity to join an outstanding team renowned for their approach to training, career development and progression and join the AK Team.

Email us your cv - recruitment@ak-security. com or WhatsApp us on 0800 046 9841

Job Types: Full-time, Part-time, Permanent, Volunteer, Internship

Job Types: Full-time, Part-time, Apprenticeship, Zero hours contract, Graduate, Volunteer, Internship

Pay: £11.00-£13.00 per hour

Expected hours: 10 – 30 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Discounted or free food
• Free parking
• Referral programme

Schedule:

• Day shift
• Monday to Friday
• Night shift
• Overtime
• Weekend availability
• Weekends only

Supplemental pay types:

• Bonus scheme
• Loyalty bonus
• Performance bonus

Work Location: In person

Reference ID: AK-pa
Expected start date: 27/06/2024