Personal Assistant

We are currently in search of a Personal Assistant to join our Immigration Consulting practice. Your role will involve offering a seamless experience and delivering the desired outcome with optimal time and efficiency.

Your duties may include:

Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts.

Skilfully handling expenses, client invoicing, and supporting the Consulting team with financial processes.

Maintaining confidential files and documents

Researching and preparing reports, briefing notes, correspondence and other routine documents

Updating and maintaining vital business applications such as CRM, time management, and billing systems.

Liaising with other staff and actively contributing to office culture development, driving initiatives, and assisting in effective communication management.

Taking and transcribing dictation of letters and other documents

Developing and maintaining streamlined office systems to optimise productivity.

Proactively managing email and telephonic communication, maintaining records and inquiries with professionalism and accuracy, and ensuring prompt responses.

Collaborating seamlessly with fellow support team members across the organisation.

Assist with the admin work

Requirements for the role:

• At least two years of proven relevant work experience, consistent employment history in a professional environment or a degree qualification /overseas equivalent
• High standard of communication, including written and spoken English.
• Ability to work rostered shifts, including in the weekend
• An attention to detail but can set and adjust priorities appropriately as the environment changes.
• Excellent customer service and problem-solving skills
• Commitment to the task and a very high standard of integrity are required. The successful candidates may be requested to undergo a Ministry of Justice check and a drug history check.
• positive references

Minimum 30 hours a week.

Does this sound like the sort of role and organisation you are looking for? Then apply now!

Job Type: Full-time

Pay: $24.00 – $26.00 per hour

Expected hours: No less than 30 per week

Work Location: In person