Personal Assistant To Director(S)

The Rehab Group

We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 12,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals

Join Our Team and Make a Difference!

Job Title: Personal Assistant

Permanent, Full Time Position (39 hours per week)

Location: Rehab Group, 10D Beckett Way, Parkwest, D12 K276

Hybrid: 4 days in the office, 1 at home. Flexibility is required.

About the Role:

The Rehab Group is seeking a Personal Assistant to the Director of Finance. The Personal Assistant will be required to provide proactive support to the Director and Deputy Director of Finance. Providing support in the day-to-day running of this large organisation including the provision of full secretarial, administration, project coordination and support services. The personal Assistant will also communicate with others both internally and externally whilst managing busy diaries and schedules. The role requires an assistant who can work both on their own initiative, as well as part of a team.

We Welcome All Backgrounds and Abilities!

We are an inclusive employer and encourage applicants from diverse backgrounds, including those with different abilities.

We are committed to providing an inclusive and accessible work environment for all individuals. If you require any reasonable accommodations during the application process or once employed, please let us know. Examples of accommodations we can provide include modified workstations, flexible work hours, assistive technologies, or adjustments to communication methods during interviews or in the workplace. Our goal is to ensure that all candidates and employees have the support they need to succeed in their roles.

We will work with you to meet your needs.

What We’re Looking For:

At Rehab Group, we understand that there are many paths of learning to your chosen career. We know that standardised educational training is not a shared experience, particularly for people with differing abilities. If you meet the majority of the requirements for the position you are applying for, we are happy to discuss the role with you further. You might be exactly who we are looking for.

Your Responsibilities:

• Act as primary point of contact for the Director and support the work of the Financial Controllers and Finance Operations. Develop and maintain a professional and dynamic overall executive support function for the Director acting as an internal liaison between the Director and team/company employees/clients and manage information flow.
• Liaise with a wide range of internal and external contacts.
• Manage all communications on behalf of the Director with various external organisations, internal team members and colleagues.
• Assist the Director with preparation for a range of representational engagements; Format information for internal and external communication – memos, emails, presentations, reports.
• Manage all secretarial and administrative responsibilities on behalf of the Director; manage diaries and arrange their daily schedule (set up meetings, travel, speaking engagements etc.). Ensure the preparation of agendas and meeting papers, collating information for circulation, ensuring all papers are circulated in a timely manner, attending all meetings, preparing minutes of meetings, follow up on outcomes and actions and maintaining formal and accurate records of all documentation.
• Preparation of various briefing materials for the Director in advance of meetings and events, involving the collation of a variety of information from different sources, and ensuring that they are fully prepared for all such events.
• Gathering and updating Finance Intranet content.
• Internal Audit recommendations & risk administration.
• Supporting Finance Transformation Project, in particular Finance Operations Purchase to Pay.
• Supporting HQ Budget Management and administration of Purchase Orders.
• Backfill for Finance Operations Expenses Admin where necessary.
• General office management, including ordering office essentials and storage.
• Reviewal and distribution of post, flagging critical issues.
• Such other duties, in line with the role, as required by the Director of Finance.

Additional Requirements:

• Educated to diploma/certificate level (a relevant Finance related discipline desirable)
• Microsoft Office 365 suite expertise
• Confident, motivated self-starter

Salary: Dependent upon experience

What We Offer:

• Company Pension Scheme

• Paid maternity, paternity, and adoption leave

• Educational leave and financial support for study

• 27 days of annual leave

• Health and Wellbeing Program

• Bike to Work and Tax Saver Travel schemes

• Income Protection and Sick Leave

• Long Service Reward Scheme

• Employee Assistance Program (EAP)

• Discounts, Credit Union Scheme, and more!

How to Apply:

Submit your application by 19/12/2024 Visit www.rehab.ie/careers for more details and to download the full job description.

The recruitment process usually involves an initial application, screening, followed by interviews (often in-person or virtual) and possibly assessments related to the role.

We may close applications early if we receive a high volume of suitable candidates.

The Rehab Group is an equal opportunity employer