Ph - Finance And Admin Manager

Since 2008, MyOutDesk has connected highly skilled professionals with growing and established U.S.-based organizations, enabling them to make a real and measurable business impact as part of extended global teams.

Trusted by companies in real estate, healthcare, finance, professional services, and other growth industries, MyOutDesk provides professionals the opportunity to build stable, long-term remote careers while contributing meaningfully to high-performing teams.

We are hiring a Finance & Administrative Manager to own and execute the company’s day-to-day financial and administrative functions. This role is critical in ensuring accurate billing, timely collections, compliant payroll coordination, and well-organized contract and administrative processes.

You will operate as the primary owner of execution across finance and admin operations, working closely with the US-based CFO for strategic direction while independently managing all transactional and operational workflows. This role requires strong attention to detail, accountability, and the ability to manage multiple priorities in a fast-paced, US-facing environment.

• Manage end-to-end client invoicing processes (monthly, per-session, and contract-based billing)
• Ensure invoices are accurate, timely, and aligned with contract terms and pricing structures
• Maintain billing schedules and track invoicing milestones across all client accounts
• Partner with operations and client-facing teams to validate billable activities and data inputs

• Own collections management, including follow-ups on outstanding invoices and past-due accounts
• Maintain accurate aging reports and proactively track payment status
• Communicate professionally with clients regarding billing inquiries and payment issues
• Escalate non-payment risks and recommend actions to leadership
• Identify and implement improvements to reduce DSO (Days Sales Outstanding)

• Manage the full lifecycle of client and vendor contracts, including renewals and amendments
• Maintain a centralized, organized contract repository and tracking log
• Monitor key contract dates (renewals, expirations, billing triggers) and ensure timely action
• Support compliance by ensuring contracts are properly executed and filed

• Coordinate contractor (1099) payments, ensuring accuracy and timely disbursement
• Act as the primary liaison with PEO providers (e.g., Gusto, Rippling, Justworks) for:
• • W-2 payroll processing and validation
  • Benefits administration and enrollment
  • Employee record maintenance and updates
• Ensure payroll inputs (hours, rates, adjustments) are accurate and submitted on time
• Support audits and reporting related to payroll and benefits

• Manage new hire onboarding administration, including documentation and compliance requirements
• Coordinate benefits enrollment and respond to employee inquiries related to payroll and benefits
• Maintain organized employee records and ensure documentation is complete and up to date
• Support general administrative operations to keep internal systems running efficiently

• Support monthly financial close in collaboration with the fractional CFO and external accountants
• Prepare and reconcile financial data, including invoices, payments, and expense records
• Ensure proper revenue recognition alignment based on contracts and delivery
• Assist in maintaining accurate financial records in accounting systems

• Review and approve expenses within defined thresholds and company policies
• Ensure proper documentation and categorization of expenses
• Monitor spending patterns and flag anomalies or risks

• Work closely with operations, HR, and leadership teams to ensure alignment across financial and administrative processes
• Coordinate with external CPAs, bookkeepers, and fractional CFOs as needed
• Contribute to process improvements, documentation, and system optimization initiatives

• 5+ years of experience in Finance, Accounting, or Administrative Operations, preferably in a US-facing company
• Strong understanding of US GAAP principles, including revenue recognition basics
• Familiarity with multi-state payroll concepts and compliance considerations
• Hands-on experience with accounting systems such as QuickBooks, NetSuite, or similar
• Proven ability to manage accounts receivable, invoicing, and collections processes
• Experience coordinating with external CPAs, bookkeepers, and fractional CFOs
• Excellent written and verbal English communication skills (CEFR C1+ or equivalent)
• High attention to detail, organization, and ability to manage multiple workflows independently
• Full-time availability aligned with US business hours
• Ability to provide professional references

• Experience in education, services, or recurring-revenue business models
• Hands-on experience with PEO platforms such as Gusto, Rippling, or Justworks
• Background in bookkeeping, accounting certifications, or CPA-track training
• Experience in remote or distributed team environments
• Strong systems mindset with a focus on process improvement and automation

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client

• Independent Contractor Referral Program – Earn up to $330 for every successful referral
• MOD Cash Advance Program available after 6 months of active service with MOD client/s
• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
• Dental Benefits through Maxicare Dental Hub
• Optical Reimbursement for HMO principal members
• Group Life Insurance with Accidental Death & Dismemberment coverage
• Maternity Reimbursement for both normal and Caesarean delivery
• 6 Paid US Holidays
• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
• Unlimited Upskilling Opportunities through MODUniversity
• Mentorship and collaboration with global leaders and teams
• Clear career advancement pathways within the organization
• Diverse, inclusive, and supportive workplace environment