Practice Assistant - Taxation

Practice Assistant – Tax

• Provide high‑level support to two Partners in our highly-regarded Melbourne Tax team

• A role for an experienced Practice Assistant who values trust, accountability and being closely embedded in the team

• Play a central role in the smooth day‑to‑day running of a high‑performing practice, with real involvement in clients, matters and people

About the Role

We are seeking an experienced and highly capable Practice Assistant to support Partners Michael Clough and Kai-Chen Lamb within our Melbourne Tax practice on a full-time permanent basis.

This role suits a career Practice Assistant who enjoys being deeply involved in their practice and takes pride in being a trusted, steady presence in a busy environment. You will work closely with the Partners and the wider team, helping manage the operational rhythm of the practice while supporting clients, matters and people with professionalism, discretion and care.

This is a role for someone who wants to go beyond task‑based support and instead play a meaningful part in how a practice is run, how work flows, and how the team performs day to day.

The key responsibilities for this role include but are not limited to the following:

• Take ownership of the administrative and operational coordination of the practice, ensuring work continues to move efficiently in a high‑volume environment

• Manage diaries, inboxes and communications with judgment and care, actively prioritising and escalating matters where appropriate

• Track key deadlines, meetings and commitments, across matters and engagements

• Support the financial and commercial management of the practice, including billing processes, expenses and regular WIP reporting

• Maintain accurate matter and client records, including file openings and closures, conflicts checks, archiving and document management

• Support the wider team by staying across what’s happening in the practice and taking a proactive, people‑focused approach

• Act as a reliable point of coordination who helps bring structure, calm and consistency when priorities shift or pressure increases

About You

To succeed in this role, you will bring:

• Significant experience in a legal support role, ideally supporting a Partner in a fast-paced team

• Strong practice management capability, including billing and WIP discipline, confidence using legal systems and processes (Elite 3E experience is highly regarded), and the ability to keep track of client-specific arrangements and matter requirements

• Exceptional organisational skills and the ability to manage multiple competing priorities across clients, matters and stakeholders

• Strong judgment, initiative and a genuine interest in understanding the clients, matters and commercial context behind the work

• The confidence and maturity to coordinate others, drive follow-through and keep work moving without formal authority

• Excellent communication and interpersonal skills, with the ability to build trusted relationships at all levels

• A calm, resilient and unflappable approach, with strong attention to detail and sound judgment under pressure

• A caring, compassionate and grounded approach, with a genuine interest in looking after the team, contributing to culture and helping others perform at a high standard

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com