Project Assistant - Interiors And Minor Projects

Job Reference: 1169202

About the Role

Curtin University’s Properties, Facilities and Development (PF&D) team is seeking a proactive and customer-focused Project Assistant to support the delivery of minor works, office relocations, and furnishings/equipment logistics across our vibrant campus.

This role is part of a small, rapid-response team that plays a crucial role in ensuring smooth project delivery and exceptional service to the University community. If you enjoy coordinating logistics, solving problems on the ground, and working collaboratively in a fast-paced environment, we’d love to hear from you.

Key Responsibilities

In this role, you will:

• Act as the first point of contact for minor works, furniture relocations, and general enquiries.
• Coordinate and administer logistical arrangements and related contracts for office moves and minor new works.
• Liaise with a wide range of stakeholders, including Curtin staff, contractors, installers, and suppliers.
• Maintain and update key PF&D systems, including furniture inventories and ARCHIBUS.
• Conduct on-site inspections to ensure completed works meet requirements.
• Proactively resolve on-site issues to keep projects on track.
• Administer and approve progress claims and payments within delegated authority.
• Monitor customer satisfaction and contribute to Curtin’s strong service ethos.
• Demonstrate Curtin’s Values and Signature Behaviours in all interactions.

To be successful in this role, you will have:

• Completion of Year 12 plus relevant experience, or an equivalent combination of education and experience.
• Knowledge and experience in project and contract administration.
• Experience with basic contract administration and understanding of building-industry compliance requirements.
• Strong interpersonal and verbal communication skills, with the ability to understand customer needs and communicate information clearly.
• Excellent organisational and time-management skills, with the ability to meet multiple deadlines.
• Ability to work effectively both independently and as part of a unified team.
• Intermediate proficiency with Microsoft Office and the ability to work with PF&D-specific systems.

Desirable:

• Experience in a large, multi-disciplinary organisation with built-environment activities.
• A relevant diploma or certificate qualification.

Role Requirements:

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
• Current “C” Class Driver’s Licence (or equivalent).
• White Card - while this is mandatory, you can initiate this upon joining if not already obtained
• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

For a reminder of reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join us!

Please click APPLY NOW ensuring to attach the following documents:
If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: 8.30pm (AWST), 17 December 2025

Late applications or applications received via email will not be considered, and only successful candidates will be contacted.

*Please be aware that Curtin University will be closed from Friday 19th December 2025, reopening on Monday, 5th January 2026. This break will impact all current recruitment processes, and as a result, you will not receive any updates on this process until early January 2026.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.