Senior Executive Assistant

HOW MIGHT YOU DEFY IMAGINATION?

Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring a Senior Executive Assistant.

Live

What you will do

Let’s do this! Let’s change the world! In this vital role the Senior Executive Assistant will be responsible for performing senior level administrative support activities for the Senior Vice President & General Manager for the Japan, Asia Pacific (JAPAC) region.

• Work assignments are complex in nature requiring absolute discretion as well as considerable tact, judgment, creativity and initiative. The Senior Executive Assistant must be able to manage several priorities in a constantly evolving environment.
• Specific responsibilities include coordinating workflow by reviewing email and other correspondence and determining importance prior to distributing to the executive, screening and directing incoming calls/ correspondence/ visitors and answering questions/furnishing information to keep the executive's time free of minor detail work. Work should be directed to the SVP GM’s direct reports where appropriate; this requires knowledge of the organizational structure and responsibilities of each of the SVP GM’s direct reports.

Key aspects of this position include:

• Effectively managing the calendar and domestic and international travel arrangements against dynamic business requirements; preparing the SVP GM with pre-read and briefing documents in advance of daily meetings and appointments.
• Reviewing, prioritizing and flagging high priority communications (e-mails and documentation) for timely and appropriate response.
• Timely and efficient processing of expense reports and other financial documents as required; manage logistics and performing key tasks for a variety of business meetings (senior leadership team meetings/dinners, on sites, all staffs), preparing agendas, meeting materials/business documents, presenters, and tracking action items; reporting on the status of assignments.
• Interpreting and relaying pertinent issues related to the day-to-day business.
• Acting as a liaison between the SVP GM’s peers and groups under the responsibility of the SVP GM.
• As well as building strong working relationships with Corporate Communication, Human Resources and other Amgen groups which support the SVP GM’s office.
• Additional support activities include independently preparing and processing complex or technical material/reports/forms using a wide variety of text editing software and managing features (formatting, editing, deleting, updating, etc.), creating, testing and implementing Microsoft Word macros and templates, and assisting supervisor in coordination of management issues, (i.e., annual reviews, organization/department/staff goals and objectives).

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a proactive and meticulous with these qualifications.

Basic Qualifications:

• Master’s degree OR
• Bachelor’s degree and 2 years of administrative support experience OR
• Associate degree and 6 years of administrative support experience OR
• High school diploma / GED and 8 years of administrative support experience

Preferred Qualifications:

• Bachelor’s Degree
• 10 years of administrative support experience is required with at least 5 of those years supporting an executive level leader
• Demonstrate proactive thinking and anticipation of business needs and requirements.
• Manage a multitude of tasks and comprehend the subject matter of each task.
• Demonstrate expert knowledge of computer software (word processing, graphics, presentations, spreadsheets etc.), excellent communication skills (verbal and written), and excellent phone etiquette.
• Advanced ability to navigate Amgen’s systems and processes.
• Effective “gatekeeper” in managing SVP GM’s access and availability.
• Politely interrogate meeting requests and understand meeting objectives to ensure executive’s time is well spent
• Detail oriented.
• Demonstrate interpersonal skills to effectively grow and maintain professional relationships, partner with colleagues, and achieve required business outcomes.
• Demonstrate discretion and ability to manage confidential information.
• Demonstrate strong abilities in prioritizing, organizing, and managing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities, resolving problems with limited oversight.