Supply Assistant

Org. Setting and Reporting

This position is located within the Life Support Section in the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO) with duty station in Beni. The Supply Assistant will report to the Chief Rations Unit.

Responsibilities

Within delegated authority, the Supply Assistant will carry out the following duties: • Identify food requirements of contingents and determine the quantity of rations under their responsibility required for supporting the Mission. • Based on existing strength, entitlement and calorie value, review/validate food orders and ensure timely delivery of the same in cooperation with each contingent food/logistics officers. • Prepare rations delivery performance reports and budget proposals for all rations, Combat Ration Packs (CRPs) and Bottled Water (BW) under the Rations Unit/Life Support Section Cost Center. • Monitor and control the receiving of, accounting for, and issuance of all rations, CRPs and BW required by the Mission under the designated cost center. • Ensure that Purchase Orders (PO) are issued according to specifications and monitor the status of POs to avoid delays and advise the Chief Rations Unit accordingly. • Ensure the quality assurance for all rations brought in and delivered to contingents by the food supply contractor. • Communicate with the military on all matters concerning delivery of rations, inventory, consumption of ration packs, reporting of troop strength. Ensure the troops strength reported are cross verified against the Memorandum of Understanding (MOU) and other relevant records. • Verify the accuracy of food receiving reports from contingents. • Verify the monthly inventory reports received from each military contingent locations. • Inspect and confirm the storage facilities meet the required standards as per UN requirements. • Ensure proper record keeping as per Units Quality Assurance Plan. • Control all items subject to storage expiration and conduct a periodic physical stock checks. • Coordinate and monitor maintenance of required reserve rations at contractors’ warehouse at all times. • Coordinate with Receiving and Inspection Unit (R&I) in conducting all appropriate receiving and inspections operations. • Perform other duties as required.

Competencies

Professionalism: Demonstrated effectiveness in the field of quality assurance, plans, policies, procedures and programmes; ability to provide technical and procedural advice on a broad range of food service-related issues; good knowledge of UN financial rules. Ability to develop, maintain and supervise management control systems for services and claims. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High School or equivalent diploma is required.

Job - Specific Qualification

Technical or vocational training/certificate in food management is desirable.

Work Experience

A minimum of six (6) years of progressively responsible experience in supply, inventory management, procurement, and logistics support, including at least 2 years at the international level is required. Experience in food safety management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.