Assistant Accountant

Job Description & Requirements

To maintain the general ledger and must have a complete understanding of hotel operations and finances. The associate must be able to maintain good communication and an effective working relationship with own team & other departments in the hotel.

Service Standardization

Month-End:

• Lend support to departments in ADOF/Accountant’s absence.
• Responsible for monthly contract accruals. Ensure all contractual commitments are properly accounted for before closing the financial month.
• Recognition of all carpark revenue. To liaise with Carpark (Security) team for season parking payments information to recognise revenue to the relevant periods.
• Review and upload F&B cost reclass journals prepared by Receiving Team. Ensure that cost is reclassed and recorded to the appropriate General Ledger.
• To assist Accountant with following up on outstanding items in Balance Sheet.
• Prepare monthly Bank Reconciliation and liaise closely with Front Office, Sales Team and Shared Service Centre (AP & AR) to resolve unidentified transactions in bank statement.
• Review departmental accrual templates at month-end to determine accuracy of accrued expenses

Compliance:

• Ensure that all contracts and legal documents are well maintained (up-to-date) in CLMS (Contracts & Licenses Management System).
• Liaise closely with departments for the creation of Framework POs (PO for contracts).
• Follow up monthly with departments on Open Purchase Orders (>3 months).
• Maintain Bankers Guarantees list and store all renewal BG records in shared drive.
• Oversee and review the daily receipts reconciliation completed by the General Cashier, ensuring accuracy, completeness, and proper documentation, while maintaining up‑to‑date records of all cash float balances

POS (Infrasys) / F&B:

• Provide advise and support to F&B team for Infrasys-related matters (Finance perspective).
• Review Infrasys to Opera reconciliations prepared by Income Auditor (F&B).
• Closely monitor F&B deposits balances and troubleshoot if there are discrepancies.

GST

• Ensure that deemed GST for F&B deposits are captured at each month end.
• Check and ensure that GST for all transactions within the month are correct. To do GST transfer at month end upon final checking.
• Preparation of quarterly GST reconciliation for filing in IRAS portal.

Opera

• Generate and reconcile all E-Shop website orders for front office team’s posting into Opera. Ensure that E-shop transaction charges are accrued at each month end.

Project:

• Support and collaborate on process improvement projects aimed at enhancing financial operations, such as implementing cashless payment methods, upgrading voucher management systems, and streamlining procedures through automation.
• To relieve or extend assistance to other accounting colleagues in their absence or whenever the need arises to undertake other related task/duty/assignment that may be assigned by the Assistant Director of Finance or Director of Finance.

Other Responsibilities

Financial

• To ensure that all expenditure is properly approved and operational SOPs are adhered.

Customers

• To ensure that hotel management receives the relevant and timely financial information for the decision-making process.

Human Resource Management

• Assist ADOF in guiding the Section heads.
• To be supportive in efforts to retain staff in the department and maintain positive attitude.

Corporate Assets

• To safeguard the assets of the hotel by ensuring that the internal controls are adequate.

• Minimum 5 years of experience in General Ledger or similar capacity, with at least 1-2 years in Supervisory position
• Minimum Diploma or Degree in Accountancy and/or LCCI Book-keeping/ ACCA (level 2 and above)
• Adequate knowledge of financial management and accounting issues in hospitality industry.
• Management experience in team or group environment.
• Excellent communication skills – oral and written.
• Highly motivated individual.
• Meticulous and consistently accurate in work performance.

PARKROYAL on Beach Road is dedicated to providing equal employment opportunities, including individuals with disabilities.

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