Finance Administrator

About BlueHeart Energy

BlueHeart Energy was founded in 2016 as a deep-tech company that has developed a new sustainable thermoacoustics technology to radically improve the performance of heat pumps, enabling them to evolve from being the best solution in the market to becoming the perfect solution. Our technology is a disruptive approach to generate heat and cold, with potential to revolutionize the whole industry.

With our so called 'Blue Heart' inside, heat pumps turn into affordable, silent and flexible devices, capable of working with wide temperature ranges suitable for both new and existing houses. Importantly, BlueHeart doesn’t require any refrigerants and doesn’t generate any CO2e emissions.

About the Role

Are you ready to play a pivotal role in a fast-growing, innovative company at the heart of the energy transition? At Blue Heart Energy, we are looking for a driven and detail-oriented Finance Administrator to energize our finance team. This is your opportunity to make a significant impact and help shape the financial processes of a company where your input truly matters.

As the Finance Administrator, you serve as the administrative backbone of our finance team, collaborating closely with external partners as well as our finance manager, head of finance, and CFO. Your position is essential to the seamless operation and coordination of financial activities within Blue Heart Energy.

We are seeking an ‘all-rounder’: someone who is not confined to tasks in only Accounts Payable or Accounts Receivable, but who can confidently manage a broad spectrum of financial duties.

In this role, you will be at the forefront of financial analysis and reporting. You help ensure that management receives reliable and timely information, supporting sound decision-making across the organization.

Furthermore, in addition to being competent in all around transactional work (accounts payable, accounts receivable and bank), you are also able to take on some accounting tasks, such as preparing reports, workpapers and balance sheets specifications.

If you thrive in a dynamic environment and are passionate about supporting business growth through accurate and efficient financial operations, we invite you to apply and become an essential part of our mission-driven team!

What You'll Do

Support the timely completion of the month-end close

• Preparing journal entries and a range of balance sheet specifications (including prepayments, accruals, fixed assets and various other general ledger accounts).

• Keeping digital records organized for audits and compliance.

• Process bank transactions, credit card reconciliations and expense claims (Moss).

• Help to maintain the General Ledger and ensure accounting policies are followed.

• Assist with preparing financial reports.

Owner of the Accounts Payable (AP) / Purchase to Pay process

• Manage the AP inbox.

• Process the incoming invoices in an efficient and effective manner.

• Responding to queries (both internal and external) about invoices and payments.

• Maintaining creditor master data.

Make weekly payment runs

• Ensure timely authorization of invoices and active reminders to colleagues.

• Preparing a weekly overview of creditor payments (to be reviewed prior to finalization of payment).

• Creating payment batches in Exact Online (Accounting System) and importing into Rabobank.

Manage Accounts Receivable (AR) Processing

• Creating sales invoices in Exact and sending invoices to debtors.

• Maintaining debtor master data.

Support Process Improvement and Department Initiatives

• Assist in implementation of new procedures, to enhance the workflow of the Finance department.

• Help to ensure compliance of internal controls.

• Support overall department goals and objectives.

• Continuously drive improvements to optimize processes and support process improvement, including recommendations for training, digitalization and updates to procedures.

What We’re Looking For

• You have an MBO-4 or Bachelor’s degree in Finance, Accounting, or a related field, with experience in a financial administrative role. You are strong with Excel (MS Office).

• You have hands-on experience with accounting software. Experience with Exact Online and Exact Proquro is a strong advantage.

• You have a mindset of optimization, efficiency and continuous improvement.

• You work with precision, take initiative, and are results oriented.

• You thrive on structure and can maintain oversight, even during busy periods.

• You work proactively and independently, and like to contribute ideas.

• You bring a proactive, energetic, and flexible approach to your work.

• You are quick to adapt to working with various (new) systems and enjoy learning them.

• Ideally, you have an interest in further developing your skills in automation and/or BI tools.

• You have excellent written and verbal communication skills in English (Dutch is a plus).

• Experience in a scale-up or technical environment is a plus.

What We Offer

• Salary range between €3,500 – €5,000 monthly gross depending on experience.

• Opportunity to participate in the ESOP scheme, directly linked to company value creation and individual performance.

• 25 vacation days.

• Hybrid work arrangement supporting autonomy and work–life balance.

• Training opportunities to support in your personal and professional development with access to extensive training opportunities at your request.

• Access to OpenUp, because we prioritize mental well-being.

• Participation in our pension scheme with employer contribution.

• Commuting allowance, in line with our travel policy.

• As part of our team, you'll play a key role in shaping our financial processes as we scale, offering you unique opportunities to grow alongside the company and make a tangible impact on the energy transition.

• A strategic role in a purpose-driven scale-up, contributing to a greener world and shaping the future of sustainable thermal technology. Learn more about our mission here.