Office Administrator

The Office Administrator is responsible for supporting the efficient day-to-day operational administration of the business, with a primary focus on payroll coordination, asset management, and fleet administration. The role also supports travel and accommodation coordination, facilities and office operations, recruitment administration, and employee engagement activities. The successful candidate will be highly organised, detail-oriented, and capable of managing multiple operational priorities in a fast-paced environment.

Greenvolt Next Ireland is a leading provider of innovative renewable energy solutions for commercial and industrial clients. We are committed to pushing the boundaries of sustainable self-sufficiency and delivering impactful projects that benefit future generations.

1. Asset Management & Tracking

• Maintain accurate asset registers
• Track laptops, phones, tools, PPE, monitors, and office and site equipment
• Manage issue/return process for starters and leavers
• Conduct periodic stock and asset audits
• Manage stationery and consumable ordering for office and sites
• Coordinate with IT and operational teams on equipment allocation

2. Fleet & Vehicle Administration

• Maintain records for company vehicles
• Track servicing, insurance, tax, tolls, fuel cards, and inspections
• Coordinate vehicle allocation and returns
• Liaise with leasing companies and garages
• Support driver documentation compliance

3. Payroll Administration & Coordination

• Support monthly payroll preparation
• Collate timesheets, allowances, overtime, and payroll inputs
• Maintain payroll records and documentation
• Liaise with payroll providers and internal departments
• Assist with employee payroll queries
• Ensure payroll deadlines are met accurately

4. Travel & Accommodation Coordination

• Arrange employee travel and accommodation
• Coordinate bookings for site teams and management
• Ensure bookings align with budgets and policies
• Support travel-related administration and invoicing

5. Facilities & Office Coordination Support

• Support meeting room bookings and office coordination
• Assist with office maintenance and supplier management
• Coordinate office supplies and shared facilities
• Support office security and storage processes

6. Recruitment & Employee Engagement Support

• Assist with interview scheduling and recruitment administration
• Support onboarding coordination
• Assist with employee events and engagement initiatives
• Support internal communications and HR administration

Qualifications:

• Minimum 3 years’ experience in payroll administration essential
• Payroll Qualification Essential. Degree or diploma in Business Administration, Human Resources, Operations Management, Finance, or a related discipline desirable
• Experience coordinating and processing payroll inputs with a high level of accuracy and confidentiality (UK payroll experience advantageous)
• Experience managing company assets, inventory tracking, or office consumables desirable
• Experience coordinating fleet and vehicle administration, including servicing, insurance, and documentation
• Experience arranging employee travel and accommodation bookings
• Exposure to facilities, office coordination, or operational administration in a fast-paced environment
• Experience supporting recruitment administration, onboarding, or employee engagement activities desirable
• Strong working knowledge of Microsoft Office, particularly Excel
• Experience using payroll, HRIS, expense management, or asset tracking systems desirable
• Highly organised with strong administrative and coordination skills
• Excellent attention to detail and ability to manage confidential information
• Strong communication and interpersonal skill
• Full Clean Driving License

• Health Insurance
• Company Pension
• Death in Service
• Income Protection
• Professional Membership fees
• Training and CPD

This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.

We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity! Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role

We want an energy transition for everyone from everyone.

Please note: We do not require assistance from recruitment agencies and will not be accepting unsolicited agency submissions for this vacancy.